Privacy Policy

1. Introduction

QuotationTemplate ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered quotation template automation platform.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you provide directly to us, including:

• Name and contact information (email address, phone number)
• Account credentials (username, password)
• Profile information and preferences
• Billing and payment information
• Communication preferences

2.2 Document and Content Data

We collect and store:

• Documents you create, edit, or upload
• Templates and forms you design
• AI prompts and generated content
• Integration data from connected services
• Collaboration and sharing activities

2.3 Usage and Technical Data

We automatically collect:

• Device information (IP address, browser type, operating system)
• Usage patterns and feature interactions
• Performance metrics and error logs
• Cookies and similar tracking technologies
• Analytics data for service improvement

3. How We Use Your Information

We use your information to:

• Provide and operate the QuotationTemplate service
• Process AI-powered content generation requests
• Manage your account and subscriptions
• Facilitate integrations with third-party services
• Improve our service through analytics and feedback
• Communicate with you about updates and support
• Ensure security and prevent fraud
• Comply with legal obligations

4. AI and Machine Learning

Our AI features process your content to provide document generation and improvement services. We:

• Use your prompts to generate relevant content
• Analyze document patterns to improve our AI models
• Do not use your personal documents to train public AI models
• May use aggregated, anonymized data for service improvement
• Implement safeguards to protect sensitive information

5. Information Sharing and Disclosure

We may share your information with:

5.1 Service Providers

• Cloud hosting and storage providers
• AI and machine learning service providers
• Payment processors
• Analytics and monitoring services
• Customer support platforms

5.2 Legal Requirements

We may disclose information when required by law or to:

• Comply with legal processes or government requests
• Protect our rights and property
• Ensure user safety and security
• Investigate potential violations of our Terms

5.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction.

6. Data Security

We implement comprehensive security measures including:

• Encryption of data in transit and at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication systems
• Employee training on data protection
• Incident response and breach notification procedures

7. Data Retention

We retain your information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Improve our services (using anonymized data)

8. Your Rights and Choices

Depending on your location, you may have the right to:

• Access: Request copies of your personal information
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your personal information
• Portability: Receive your data in a portable format
• Restriction: Limit how we process your information
• Objection: Object to certain types of processing

9. Cookies and Tracking

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences
• Analyze site usage and performance
• Provide personalized experiences

You can control cookie settings through your browser preferences.

10. Third-Party Integrations

QuotationTemplate integrates with third-party services (like Notion, Google Sheets) with your consent. These integrations are subject to the third-party's privacy policies.

11. International Data Transfers

Your information may be processed in countries other than your residence. We ensure appropriate safeguards are in place for international transfers.

12. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

13. California Privacy Rights

California residents have additional rights under the CCPA, including:

• Right to know what personal information is collected
• Right to delete personal information
• Right to opt-out of the sale of personal information
• Right to non-discrimination for exercising privacy rights

14. European Data Protection

For users in the European Economic Area, we comply with GDPR requirements and provide additional protections for your personal data.

15. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes via email or through our service.

16. Contact Us

If you have questions about this Privacy Policy or your data rights, contact us at:

• Email: privacy@QuotationTemplate.app
• Data Protection Officer: dpo@QuotationTemplate.app
• Address: [Your Business Address]